Student Office

Responsible for the system is Bielefeld University, a state-supported institution bound to public law by the state of North Rhine-Westphalia. It is officially represented by the rector, Prof Dr Angelika Epple.

1.1. Contact details of the responsible person

Bielefeld University Universitätsstraße 25
D-33615 Bielefeld
Telephone: +49 521 / 106 – 00
Email: post@uni-bielefeld.de
Web: https://www.uni-bielefeld.de

1.2. Specialist contact

The German ‘Dezernat SL’ is responsible for the application and student management (HISinOne).
Head of Department: Ines Meyer
Email: ines.meyer@uni-bielefeld.de
Telephone: +49 521 106 - 5229

Technical responsibility: (HISinOne): Bielefelder IT-Servicezentrum (BITS)
Head of Department: Frank Michaelis
Email: frank.michaelis@uni-bielefeld.de
Telephone: +49 521 106-4937

1.3. Kontaktdaten des Datenschutzbeauftragten

You can contact the data protection officer by post at the address of the responsible person.
Telephone: 0521 / 106 – 5225
Email: datenschutzbeauftragte@uni-bielefeld.de

As part of the HISinOne application and student management system, the following personal data will be collected from you for the purpose of facilitating the application for educational support in accordance with BAföG personal data on your course of study will be collected, processed and made available to the Amt für Ausbildungsförderung (Office for Educational Support) at the Studierendenwerk Bielefeld.

• matriculation number
• Your name
• Date of birth, place
• Your address
• Semester of the degree program
• Total semester of leave
• University semester in Germany
• First enrollment at a university (worldwide)
• First enrollment at a university (Germany)
• First-time enrollment at Bielefeld University
• Full-time studies
• Degree program
• Student status
• Duration of studies (and current semester)
• Subject semester
• Main listener
• Standard period of study
• Individual standard period of study, which made it possible to increase the standard period of study for students during the pandemic
• Date of enrollment
• Date of de-registration

Consent pursuant to Art. 6 para. 1 lit. a German DS-GVO in conjunction with § 47 German BAföG.

Your personal data, which is processed for the purposes mentioned under 2, will be made available to the Amt für Ausbildungsförderung (Office for Educational Support) at the Studierendenwerk Bielefeld. The employees of the Office receive access to the data mentioned under 2. via a personalized login, exclusively for processing the applications for BAföG.

In individual cases, data may also be transferred to third parties on the basis of legal permission, for example to law enforcement authorities for the investigation of criminal offenses within the framework of the provisions of the German Strafprozessordnung (Code of Criminal Procedure; StPO). If technical service providers are given access to personal data, this is done on the basis of a contract in accordance with Art. 28 German DS-GVO.

Personal data will be deleted after the purpose of processing and the retention period of Bielefeld University (30 years) has expired. For further information, please refer to the data protection declaration of the Studierendenwerk Bielefeld https://www.studierendenwerk-bielefeld.de/bafoeg/informationen-zu-bafoeg/datenschutz/.

As a person concerned, you can assert the rights granted to you by the EU GDPR at any time:

• the right to receive information on whether and which of your data is being processed (article 15 GDPR),
• the right to request the correction or completion of data concerning you (article 16 GDPR),
• the right to have the data concerning you deleted in accordance with article 17 GDPR,
• the right to request a restriction of the processing of the data in accordance with article 18 GDPR,
• the right to withdraw consent at any time. This does not affect the lawfulness of the processing carried out on the basis of the consent until revocation (Art. 7 para. 3 EU GDPR), this only applies if the legal basis is consent

In addition to the aforementioned rights, you have the right to lodge a complaint with the supervisory authority for data protection (article 77 GDPR), for example, with the German
‘Landesbeauftragten für Datenschutz und Informationsfreiheit Nordrhein-Westfalen’
Kavalleriestraße 2-4
40213 Düsseldorf
responsible for the university.